Camper & Parent Info
Why Camp Carl?
Camp Carl is fully committed to partnering with families in the nurturing, development, and guidance of children and adolescents. We believe this week – and every week – matters in the life of a child. So we plan to make this a time they’ll never forget!
This is achieved through our positive, energetic emphasis on a personal relationship with God through Christ Jesus, and the understanding that everyone is created in the image of God.
Sleeps 20 in each cabin, bunk bed style, full bathroom with 2 sinks and shower, fire pit with benches for each cabin, remodeled in 2016. 4 Large Cabins available (Cabins 10-13).
SMALL CABIN FEATURES: Sleeps 12 in each cabin, bunk bed style, full bathroom with 2 sinks and shower, 2 changing rooms, fire pit with benches for each cabin, remodeled in 2016. 9 Small Cabins Available (Cabins 1-9).
Memorial Retreat Center (MRC)
Sleeps 31 in bunk beds, 7 rooms with different bunk bed arrangements, 3.5 full bathrooms with sink and shower, full kitchen with cooking supplies, K-cup coffee pot, living room with couches and wood fireplace, fire pit with benches, front and back decks, Heat and AC.
Adult Retreat Center (ARC)
Sleeps 23 in bunk beds, 6 rooms with different bunk bed arrangements, 6 full bathrooms with sink and shower, full kitchen with cooking supplies, K-cup coffee pot, living room with couches, front and back decks, Heat and AC.
Sleeps 12 total, 4 triple bunk beds, full bathroom with sink; shower separate, couch, small table & stools, mini fridge, microwave, keurig, fire pit with picnic tables and hammocks.
Sleeps 12, new bunk beds and mattresses, separate small yurt that includes 2 flushing toilets and sinks (North Yurts only), and scenic decks. Available in late spring, summer, and early fall only. (North Yurts 1 & 2, South Yurts 3, 4, and 5)
Basement of the ARC (BARC)
Sleeps 22 total, bunk bed style. Located in the basement of the ARC, this cabin features both air conditioning and heat and a full bath with shower.
Sleeps 10 total, bunk bed style. Located in the basement of the ARC, this cabin features both air conditioning and heat and a full bath with shower.
Sleeps 8 in each wagon, bunk bed style, fully electric. Bathroom and showers nearby. Early Fall, Summer and Late Spring Only. 4 Wagons available.
A deposit is required at the time of registration in order to secure your spot. The remaining balance is due by June 1st.
A $75 deposit is required to secure your spot. Families may pay out their remaining camp fees over a period of time. All fees must be paid in full by June 1st. Automatic payment plans are also available at check-out. If booking after June 1st, the full amount will be due.
It is our desire that every child have a chance to attend camp regardless of their financial situation. That is why why offer financial assistance through our scholarship program. Applications open in March. Information on how to apply for scholarships can be found on our scholarship page. We also are a member of the ACE Ohio reimbursement program. Our Marketplace Provider # 202056. Parent's can apply for reimbursement of Day Camp fees through this program. Go to aceohio.org to apply.
Cancellations (written via e-mail to email@example.com) before June 1st: Deposits will be automatically transferred to a sibling, if no sibling is enrolled, you will receive a refund, minus the deposit, within 3 weeks of receipt of your cancellation. Deposits are non-refundable.
Cancellations (written via e-mail to firstname.lastname@example.org) for any reason after June 1st will forfeit your deposit and tuition. Alternatively, campers can choose to move to a different week if one is available or a credit can remain on the account to use for future summers.
Please email us at email@example.com to cancel or change a reservation. Include the camper name and camp week you would like to change. All cancellations and reservation changes must be submitted in writing via email. We can no longer process cancellations or changes over the phone.
If you would like to pay for a camper who is not on your Camp Carl account, instruct the parent of the camper to create an account and register their child but do not make a payment. The registration will then be “pending” in their account. You can then call the office at 330.315.5665 and gives us a credit card over the phone or you can send in a check with the camper’s name in the subject line. Once payment is made the camper’s registration will change to “enrolled”. Please note, this is not a tax deductible donation. If you would like to make a tax deductible donation, you must donate to our General Camp fund. You can make a donation by visiting our Give page.
Health & Safety
While there is always a fundamental risk to being at camp, Camp Carl’s number one priority is the safety of our campers, staff, and volunteers. We make sure our safety standards and practices are the best that they can be. The health and welfare of our camp community will always be our top concern. We are inspected several times each summer by local and state health officials to assure we are maintaining a safe camp environment
It is our hope that every camper will remain healthy and fully able to participate in all aspects of camp life. Just in case, though, Camp Carl’s Health Clinic is staffed by medical professionals 24 hours a day all summer long. We supervise the provision of medication at each meal. If your child is ill or injured one of our camp medical team members will contact the people listed on your Emergency Contact list from your camper's medical form in the order that they appear. So make sure that mom or dad are the first ones listed. If your child is sent home due to a severe illness or an injury (or extreme homesickness), we are not able to offer refunds.
All medications will be dispensed by our onsite Medical Staff during the week. Meds are typically dispensed during breakfast, lunch, dinner, and bedtime. Campers and staff are not allowed to keep any meds in their cabins. Update and check your child's medication in their Health Form by logging into your account here. Please be sure to check in all medications to our Health Staff during Check-In on Sunday.
Please do not pack over the counter medications for your camper. These items are supplied and dispensed by our Medical Clinic upon request.
Homesickness is a reality of overnight camping, but one of the unique experiences of camping is allowing campers to gain a sense of independence. All of our counselor staff go through an extensive staff training before the summer begins that includes dealing with a homesick camper. If a camper is homesick, our counselors will do their best to comfort the camper, if the homesickness persists one of our Unit Leaders will talk with the camper and will connect with parents to find the best strategies for helping the camper through the week. Although we have campers each week who will wrestle with some homesickness, it is extremely rare that a camper will need to be sent home. Campers who stick it out will gain an incredible sense of independence and accomplishment!
The safety of your children is our first priority. We need to know any allergies including food allergies your child has. Please provide these details on your Medical Health form and be as specific as possible with the information to allow us to be prepared to accommodate your camper’s allergy. If your campers allergy situation needs detailed instructions, please reach out to our office and we will connect you to our Medical Doctor, Dr. Emily Scott or our Food Service Manager, Sandy Boyd.
Many children with ADD/ADHD attend camp here and thrive! We handle this medication for campers just as if it were any other medical treatment. Please be sure to note the ADD/ADHD on the Medical Health form and turn in any medications to the Health Center at Check-In.
While we are not equipped to handle campers requiring one-on-one attention, we are able to accommodate some special needs campers. Please give us a call in the office to discuss your camper’s specific needs.
Bed wetting is a common reality for many children at camp and several campers wear pull-ups. Some campers, depending on the age, are very self-conscious about this and don’t want anyone to know that they are wearing a pull-up. This is not a problem. Our bathrooms are set up in such a way that campers can put on and take off the pull-up privately. When dropping your camper off, just let the counselor know and they can help keep it discrete. If your child does have an accident at camp, our counselors quietly go back to the cabin after everyone has left and bring the bedding to the nurse to wash. Bedding is brought back to the cabin before anyone comes back.
Campers do not need to know how to swim to attend. Non-Swimmers stay in the shallow end of the pool unless they pass the swim test for the deep end. Our camper to counselor ratio is 1:6 and all our counselor get in the pool with the campers. Of course, there are also lifeguards at the pool. So, we usually have between 10 -12 trained adults at the pool with the campers. We also have life jackets available if a child prefers to wear one. At our lake, everyone is required to always wear a lifejacket. No exceptions. And the same goes for lake as the pool, the counselors are in the water with the kids and there are lifeguards in kayaks and on the shore. When the campers go on their boat ride, they are required to wear a life jacket and there is a lifeguard on every boat (and their counselors are with them). Everyone on our staff is CPR certified.
Cabin Rooming Policies
Grade and Sex/Gender
Our 59+ years of camp experience has taught us that it is best to have campers at the same grade level (or as close as possible) in a cabin or group. We’ve found it is easier to build group unity with campers who are in a similar life stage. We also only put campers of the same sex/gender in cabins together since campers share cabin space. Counselors for each cabin are also the same sex/gender as their campers.
Our heart is to truly love all and want to point ALL to the forgiveness and hope we can have in the perfect life,death, and resurrection of Jesus Christ. We sincerely want everyone to come to camp. Camp Carl also believes our campers contribute to our Christian community and the accomplishment of Camp Carl’s mission through our deeply held beliefs, so it’s important for them to be aware of what we believe to be God’s teaching on sexual identity, which influences our rooming policies.
As set forth in our Statement ofFaith, we believe that in God’s creation sex and gender are synonymous, and that they are determined by an individual’s biological sex at birth. Because of our desire for ALL campers to have an amazing experience while at camp, we are unable (and not equipped) to simultaneously accommodate and care well for campers who will share a cabin together with other campers of differing beliefs and comfort levels on this topic. Specifically, this means campers who:
· Desire to be called by pronouns different from their sex/gender
· Proclaim their identity as a non-human species
· Are transitioning to a different gender from the one given at birth
· Proclaim their identity to be LGBTQ+(We realize that identity and attraction can be complicated, and may not necessarily preclude your camper from attending camp, so we encourage you to contact us if you have any questions regarding your camper.)
We are grateful for all our camper families and for the trust they give us in caring for their children. Our hearts desire is to never let difficult issues like this cause a division and eliminate love and care for kids and families.
First Time Families
Tours can also be scheduled by calling the Camp Carl Office (330.315.5665), and are available during the week. Once the camp season begins in June, tours will not be given while summer campers are on site.
If you are registering for camp and you see the word Wait List after the camp week, it means that the camp is full and continuing with the registration will place you on a waitlist. The system will still take you through the registration but will not collect a payment from you. Once added to the waitlist, if a spot opens, we will contact you and give you 72 hours to decide if are still interested in the spot. If you decide to take it, our admin staff will enroll you in the week and instruct on how to make your payment. If you decide to pass, the spot will be offered to the next person on the list. If we do not receive a response, you will be removed from the waitlist and the next person will be offered the spot. You can be on multiple waitlists at the same time.
Alternatively, if you first camp week choice is full you can go on the waitlist and then register and pay the deposit on an alternative week. If a spot opens up on your first choice week, your child's registrations and payments from the your alternative week can be transferred.
Although we recommend that every effort be made to allow your camper to stay the entire time so they receive the full camp experience, we understand that sometimes there are special circumstances that require a camper to leave for a period of time. If your camper needs to leave, just fill out an early release form at check in. We will make every effort to have your child ready to go when you arrive. Campers may not return after 9pm. If they will not be able to be back by 9pm, please bring them back the next morning at 8:30am.
Yes, campers are permitted to pack snacks. Please bring them in a sealed container. For the safety of all our our campers, we ask that you do not bring anything that contains peanuts.
Simply put, the meals at camp are the best! We have been serving meals to kids for almost 60 years now and we have figured out what it takes to make campers (and our staff) happy at mealtime. We work really hard to make sure our food is delicious, nutritious, and life giving. We also take into account that campers will not like every meal, so we offer many options at each meal. Our food service is run by us. We do not farm out to an outside group. We have our own kitchen staff and volunteers who care deeply about hospitality and showing God's love through food service. We've had many campers ask us if we could come make the food at their school- we consider that a win!
Due to Health Department regulations, we are not able to keep and store your child's food in our kitchen. We, however, do allow campers to bring snacks and keep them in the cabins with them to supplement their meals. If it is determined that your child will not be able to eat the majority of the food we are serving, you may send supplemental nutrition bars (ie. Power bars, Cliff bars, granola bars, etc) with your camper. Please send all snacks in a sealed container and do not pack anything that contains peanuts or peanut butter or that requires refrigeration.
What NOT to Bring to Camp
- Any electronic device that can access the Internet breaches our security policy. If discovered by a counselor, it will be collected and stored until the end of the camper’s session.
- In addition, Camp Carl cannot be responsible for lost or broken articles. Please do not bring anything that would break easily or cause loss if misplaced.
- Any web-enabled devices—Cell Phones, tablets, smart watches
- Computers iPads/Tablets
- Handheld video game systems
- Alcohol, illegal drugs
- Tobacco products
- Weapons (including pocket knives and multi-tools)
- Personal sports equipment (everything you need will be provided for your activities)
Packing lists are included in our Parent Packets. Parent packets are emailed out to campers registered for camp about one month before camp begins. Can't wait that long? Download the current Parent Packet with the packing list included on our Forms page.
Red letters are a long time Camp Carl tradition. If a camper receives a letter addressed in red ink they will be doused with water by our camp staff. The way we deliver the water treatment changes each camp year. It is a fun and lighthearted tradition that our campers have enjoyed for years. Letters can be mailed or dropped off on check-in day. Emails sent to the campers in red ink do not count.
Writing in red ink is a nod to the traditional bibles that had Jesus' words in red letters. The water is a symbol of baptism.
Campers stay busy at camp! From Team competitions, multiple activities and evening programs to cabin devotional, worship and Bible Study, our day is packed with fun, challenge, and exploration! The day starts with breakfast, then devotional time, two activities, lunch, rest time (this is when mid day electives happen), two more activities, dinner, chapel, big group games and then lights out. Visit our Forms page to download a Typical Day example.
Absolutely! Campers may submit up to two names for their cabin mate request. The campers requesting each other must be no more than two grades/years apart. While we do our best to honor cabin mate requests, there are sometimes rare occasions where we are unable to accommodate a request. You will be prompted during registration to enter any cabin mate requests you have. You will need to know the email address of the guardian of the person you are requesting. The person you have requested must accept your request in order to be linked together in our system and placed together in a cabin. Larger groups can be linked together by creating a chain of requests, i.e. camper 1 requests camper 2, camper 2 requests camper 3, etc.. Please call our office if you have a larger group and need assistance with requests.
Please note: We make every effort to put large groups together, however, the space in our cabins dictates how many we can get all together. Larger groups will sometimes need to be split.
Several are air-conditioned. Our BARC Cabin and our new Treehouse Cabin have AC, however these are only girl cabin options… sorry boys! Note: the Treehouse Cabin will have an upcharge. All other cabins are not air conditioned. Every cabin has fans and windows that open. Campers are welcome to bring a battery operated personal fan for their bunk.
Cabins/Yurts are randomly assigned. We do not take specific lodging requests.
If the rain is light and steady, and there is no risk of lightning, campers will still be able to walk to the activities and programs planned for the day. Our Leadership Team monitor the weather at all times and check to make sure lightning and heavy rain is outside of the set range around camp. If lightning does happen to come within the designated range, then we will make sure all the campers and staff are safe inside a building. We will then proceed with pre-planned activities that are in place in the occasion we need to be indoors.
Ways You Can Support Camp
Join us and become part of the Camp Carl Family! We couldn’t do ministry without you. There are many different service opportunities.
Partners have the opportunity to ensure more and more kids experience Camp Carl. Your gift will inspire campers to walk intimately with Jesus. Additionally, your support will equip college staff to change the world.